Accounting Services

Your Community Management Specialists

PMG Services closes the books and provides a complete report package every month to each Board member. Copies will be provided electronically, via hard copy, or both.

If copies are provided electronically they will be sent as soon as they are prepared and not wait for the Board meeting management package. This is done so the treasurer can have more time to look through them, if desired. If there is no Board meeting that month, the financials still will be provided electronically (in a PDF format which is easy to read and open). View sample financial reports »

Keeping Watch Over Your Assessments
  • Deposit assessments into Federally insured accounts
  • When necessary, oversee Special Assessment process through Notice of Assessment
  • Establish banking information
  • Late notice procedures
  • Maintain accurate homeowner correspondence files which include delinquency notices, correspondence, recorded deeds and status changes
  • Facilitate payment of Association invoices in an efficient manner
  • Prepare monthly financial statements
  • Assist with filing tax returns, Corporation Commission filing and annual audit
  • Process title company demands in accordance to all applicable state laws
  • Provide computerized assessment payment and processing
Collection Policy

To be effective, a collection policy must be consistent from month to month, applied fairly to all owners and be approved by the Board and published to the homeowners.

All Assessments payments are due the first day of the month. The date of the late fee will be determined by the CC&Rs and/or by the Board of Directors. If an assessment has not reached the management office by the date, a late fee will be added to the account in accordance to the Association’s CC&Rs and specific Guidelines.

To meet these criteria, the following policy and procedures are implemented by PMG Services (process is slightly different for quarterly assessments):

  • 1st Day of the First Month — Assessment Due
  • 15th Day of the First Month — Late fee added to account. A Friendly Reminder and late statement are sent to the owner indicating the assessment and the late fee.
  • 15th Day of the Second Month(45 Days) — Second late fee added to account. A second reminder and late statement are sent showing amount due and with “Second Notice” notation.
  • 15th Day of the Third Month(75 Days) — Intent to Lien notice is sent both “Certified and Regular Mail.” It states 10 days to pay.
  • 10 Workdays Later(85 Days) — LIEN IS FILED; copy is sent to owner stating the addition of a lien fee and 10 days to pay or account will be turned over to an attorney
  • 10 Workdays Later * (95-100 Days) — Account is sent to attorney for collection. All legal fees will be added to account.

* Timing will be based on the approved collections policy for the association

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Contact Us

Bid Request
Address:
1839 S. Alma School Road
Suite 150
Mesa, Arizona 85210
Phone: 480-829-7400
FAX: 480-350-9293
E-mail:
ClientServices@pmg-service.com